Role Summary
The purpose of the role is to undertake PA duties for the Chief Financial Officer (CFO) of LBi Ltd in the UK. This role encompasses both secretarial and administrative duties.
The primary responsibilities are:
- Calendar management responsibilities for the CFO to include determining appropriateness of others requests before scheduling time, coordinating changes in schedules on own authority, using knowledge of overall priorities and in concert with helping the CFO be as productive and efficient as possible.
- Make meeting arrangements independently according to knowledge of preferences of the CFO, or through understanding of what is appropriate to the situation.
- Make travel/hotel arrangements in accordance with LBi Travel Policy
- Attend meetings and take notes, as required by the CFO
- Preparation of presentation documents to LBi standards and branding
- Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention of the CFO
- First point of contact for internal and external telephone calls
- Preparation of expenses claim submissions
- Ad hoc duties as required by the CFO.
- Exec
- The Board
- HR + Finance
- Other offices
- External contacts
- The rest of the company
Key relationships:
Responsibilities and main result areas
To facilitate the smooth running of the CFO’s working day and provide effective support.
To ensure that all diary and admin requirements are executed in the most efficient and effective manner.
Knowledge, and skills
Essential
- Previous PA experience essential
- Initiative, planning and organising – the ability to identify and prioritise tasks and ensure workflow meets the required deadlines and desired outcomes.
- Excel and power point proficiency required
- Communication skills – ability to communicate effectively both written and orally with all levels with the organisation and a diverse range of clients.
- Strong administrative background – ability to complete a wide range of administrative tasks to a high standard. The ability to plan, analyse, organise, judge the best approach and appropriate methods to ensure task completed whilst paying attention to detail.
- Confidentiality – the capacity to exercise high levels of diplomacy, tact and discretion in relation to sensitive matters whilst maintaining confidentiality.
Professional qualities
- Professional, confident, credible, enthusiastic team player with a flexible, “can do” attitude
- Professional attitude to confidentiality and the capacity to exercise high levels of diplomacy, tact and discretion in relation to sensitive matters whilst maintaining confidentiality
- Ability to be calm under pressure
- Ability to adapt to a constantly changing and growing business environment
- Ability to form networks with staff at all levels and influence effectively
- Proven analytical and problem solving ability
- Proven ability to quickly pick up technology
